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Any external modifications to the exterior of the buildings including, but not limited to, windows, doors, plantings, satellite dishes, etc require prior approval by the Architectural Committee and the Board of Directors. Plantings or other modification of Association common ground also require approval. You should complete and submit your request at least 45 days in advance.

Request for Architectural and/or Landscaping Modification

Administrative Policies

Background
Approved December 11, 2006

Early in 1976, the first families started to populate Stonehill Community, townhouses on Stone Ridge Place in Dubuque, Iowa. Along with the families came a variety of ideas, some doubt and indecision, and much hard work. The Stonehill Community Association was established by the covenants to govern the community.

A Board of Directors consisting of eight elected representatives serving three-year terms acts as the governing body for the community. The Board meets monthly to decide on matters of the Association. Owners are welcome to attend these meetings. Contact a Board member for the time and location of the meeting. Other meetings are held to provide an opportunity for all owners to contribute ideas and discuss matters. All owners should attend the annual meeting in November. It is at this time that board members are elected, and the annual budget and assessments are discussed.

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Web site
Approved December 11, 2006

The Board has developed a web site to enhance communication among owners. It contains information on meetings and policies as well as copies of various association forms. The address for this site is www.stonehillcommunity.org   E-mail may be sent to all Board members using board@stonehillcommunity.org

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Annual Assessment
Approved December 11, 2006

As provided for in the covenants of properties in the community, the owner of each property pays an annual assessment to promote the recreation, health, safety, and welfare of the residents, for the maintenance of the exterior of the buildings, and for the maintenance and improvement of the Common area.

The assessment covers numerous functions, including liability insurance and lighting on the common area, a staining fund, and year round grounds maintenance. It is the hope of the Board of Directors to keep the annual homeowners' assessment to a reasonable rate. However, the budget of the Association is reviewed yearly and the assessment adjusted accordingly.

Homeowners' assessments are due annually on January first. The Board is currently allowing semiannual payments with the addition of a small service charge on each payment. Assessments that have become delinquent are subject to a 9% interest rate (3/4% per month) and a lien may be placed on a property if the account becomes delinquent. If a lien is required, legal expenses are added to the amount owed by the owner.

When a property is sold, the Treasurer can certify that all payments are current and the property is free of past due assessments.

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Insurance
Approved December 11, 2006

Each homeowner is required to provide insurance for 90% of the replacement value of the unit as specified in the Restrictive Covenants and to provide an annual certificate of insurance to the Board of Directors. Insurance agents can arrange to have this certificate submitted yearly. Owners should ensure that their coverage is for a “townhouse” and not a “condo” The Association has no ownership and carries no insurance on the buildings nor their contents.

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Emergency Contact
Approved December 11, 2006

Homeowners are encouraged to provide to the Board of Directors the name and phone number of an emergency contact, including someone who has a key to the unit in case of an emergency when a homeowner cannot be contacted..

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