Stonehill Community Association Policies

Home
Directories
Meetings
Policies
Homeowner Forms

Community Events
Covenants & By-Laws
Financial Reports
Vendors
e-mail the Board of Directors

Any external modifications to the exterior of the buildings including, but not limited to, windows, doors, plantings, satellite dishes, etc require prior approval by the Architectural Committee and the Board of Directors. Plantings or other modification of Association common ground also require approval. You should complete and submit your request at least 45 days in advance.

Request for Architectural and/or Landscaping Modification

Maintenance	Doors & Windows	Awnings	Exterior Lights	Heat Pumps
Dryer & Exhaust Vents	Fireplaces	TV Cables	Satellite Dishes	Planter Boxes
Entry Ways & Car Ports	Skylights	Three/Four Seasons Rooms

Maintenance
Approved December 11, 2006

The determination of what maintenance, repair or replacement is performed shall be in the best judgment of the Board of Directors of the Association. The Association will conduct no program of inspection but will consider maintenance, repair or replacement requests brought to its attention by any source.

Any exterior structural change or addition to units, as well as any plantings in the common area, must be approved by the Board in advance. Requests should be in writing and submitted for review. Forms for these requests are available from the Board and are also available through the Association web site. These should be submitted at least six weeks prior to the intended modifications to allow time for consideration by the Association’s Architectural Committee and the Board.

Homeowners Responsibility	Association Responsibility
Rebuilding, repairing, staining, painting, or covering floors of sun decks. Repair of any damage to the Association's property or exterior of building caused by the Homeowner or the Homeowner's tenants or guests. Maintenance, repair and replacement of roof mounted skylights, entryway sidewalks, garage floors, and patios.	Maintenance, repair and replacement of exterior surfaces, including siding, brick, flashings, deck floor joists, rain gutters, down spouts, trash receptacles and mail boxes. While the Association attempts to fund such repairs through monies set aside from annual assessments, special assessments may be required, as allowed by the covenants, at the time of repairs.

Doors And Windows
Approved December 11, 2006

Homeowners Responsibility

Association Responsibility

Maintenance, repair, and replacement of all sliding glass doors, windows, screens, exterior doors, garage doors and storm doors.
Replacements must be approved by the Architectural committee before work is begun. Information about windows, storm doors, garage doors, and awnings which have been approved may be obtained from the Board.
Some replacement external doors have been approved but still must be submitted to the Architectural committee and to the Board in advance

Staining or painting of siding, exterior doors, screen (storm) doors, and garage doors.

Awnings
Approved December 11, 2006

With Board approval, homeowners may install awnings on patios or decks. Approved awnings are the canvass roll out type in solid brown color.

Exterior Lights
Approved December 11, 2006

Entry lights should be kept operative at all times. Adequate lighting is the best deterrent to vandalism.

Homeowners Responsibility	Association Responsibility
Maintenance, repair, and replacement of outside light fixtures attached to the unit. This includes bulb, globe and light sensor. For information on replacement light fixtures, contact the Board of Directors. Report problems with parking lot lights to a Board member. Do not call Alliant Energy Report problems with street lights to the City of Dubuque	Maintenance, repair, and replacement of parking lot fixtures and bulbs.

Heat pumps
Approved December 11, 200

Homeowners Responsibility	Association Responsibility
Maintenance, repair, and replacement of all heat pumps, air conditioners, fireplace chimney stacks and plumbing roof stacks.

Dryer & Exhaust Fan Vents
Approved December 11, 2006

Homeowners Responsibility	Association Responsibility
Installation of screens to prevent bird nesting and to exclude access by other animals. Cleaning of vent to prevent fire hazards

Fireplaces
Approved December 11, 2006

Homeowners Responsibility	Association Responsibility
Repair of roof damage caused by the chimney. Chimney inspection and cleaning as necessary to ensure safety. Cleaning and painting of exterior surface as necessary.

TV Cables
Approved December 11, 2006

TV cables are to be buried so as not to cause difficulty for lawn maintenance. They may not go over roofs. When necessary to be attached to siding, they must be made as inconspicuous as possible. Homeowners should work with the cable provider to ensure that this is done.

Satellite Dishes
Approved December 11, 2006

Satellite dishes have been approved for installation with limitations. The homeowner will be liable for any damage incurred due to misplacement of the dish.

The dish and mounting stand

Must be approved in advance by the Board of Directors
Are to be installed at the rear of the unit on the lowest floor.
Are not to be installed on the deck railing
May not be placed on or extend over common ground
Must be kept as close to the floor as possible in order to receive a signal and no higher than the height of the first floor of the unit
Must be painted the same color as the unit
Must be placed far enough from the building so it is not necessary to remove the dish when the building is stained or painted or in any other way maintained. The painters (contractors) will not be held liable for any damage to the dish resulting from placement of ladders or other equipment necessary to complete their work
All wiring must be concealed.

Planter Boxes
Approved December 11, 2006

The use of plastic inserts is encouraged to protect the wood and to allow easier access for maintenance of the boxes

Homeowners Responsibility	Association Responsibility
Planting and maintaining flowers as desired	Repair, painting, and maintenance of the wooden boxes

Entry Ways & Car Ports
Approved December 11, 2006

No storage, including trash or recycling bins is allowed in open areas

Homeowners Responsibility	Association Responsibility
Keep clear of leaves, grass cuttings, and other debris

Skylights
Approved December 11, 2006

Homeowners Responsibility	Association Responsibility
Installation, maintenance, repair, and replacement of all skylights are the responsibility of the homeowner. All skylights must have permission from the Board prior to installation All damage to roofs attributed to skylights is the homeowner’s responsibility.

Three/Four Seasons Rooms
Approved December 11, 2006

Addition or conversion of space to a three/four season room represents major architectural modification. It requires architectural drawings and specific plans which must be submitted and approved by the Board prior to the beginning of construction

Back To Policies Directory

Home Directories Meetings Policies Homeowner Forms
Community Events Covenants & By-Laws Financial Reports Vendors
e-mail to Board of Directors
Please send comments, corrections and/or suggestions regarding this site to webmaster.